Privacy Policy at Talbots

Applicant and Candidate Privacy Policy

(United States and Canada)

Last Updated Date: April 6, 2023

This Privacy Policy applies to information collected by or on behalf of The Talbots, Inc. (“Talbots”, “we”, “us”) in the context of your role or former role as an employee, job applicant, job seeker or contractor of Talbots, including but not limited to personal information collected through this website at jobs.talbots.com and mobile versions of this website (the “Site”), in our stores or offices, by phone, or other platform (collectively, with the Site referred to herein as the “Services”). This policy explains:

What information we collect during our application, recruitment, and employment process and why we collect it;
How we use and disclose that information;
How to access and update that information;
Your rights and choices with regard to that information.

By interacting with the Site or Services or disclosing your personal information to us in the context of employment or potential employment, you accept the practices described in this Privacy Policy and consent to the application of this Privacy Policy to the collection, storage, use and disclosure of your personal information as described.

Please note that if you interact with Talbots as a customer or potential customer, including by visiting our website at www.talbots.com, or shopping at one of our retail stores, we may collect Personal Information about you in that context. Our privacy practices regarding consumers generally is described in the privacy policy posted at www.talbots.com/privacy.

Types of Information We Collect

Personal information is information that directly identifies or can be used to identify you as an individual. When you use the Services, we collect certain personal information about you, including:

Contact information such as your name, address, email address, and telephone number;
Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an employment activity or application and/or recruitment process
Information from interviews and phone-screenings, if any;
Details related to your current employment status and the type of employment you are or may be looking for and terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
Information about how you heard about the position you are applying for;
Information confirming your eligibility to work in the United States and Canada, as applicable, including your citizenship and/or immigration status;
Reference information and/or information received from background checks (where applicable), including information provided by third parties; and/or
Information relating to any previous applications you may have made to Talbots and/or any previous employment history with Talbots.

How We Collect Information

We generally collect information in one of three ways: 1) information you provide to us; 2) information we collect automatically; and 3) information we receive from third parties, as described further below.

Information you provide

You may provide your personal information to Talbots when you:

Request to be added to our Talent Network or ask to receive our careers newsletter
Register for an applicant or employee account
Apply for employment or job transfer
Contact us, submit to interviews or phone-screenings, or otherwise communicate with us

INFORMATION COLLECTED AUTOMATICALLY

This website jobs.talbots.com is operated on our behalf by a service provider, Gr8people, that is prohibited by contract from using Personal Information collected about you in the course of providing services to us for any other purposes, or from selling, sharing, or combining that information with any Personal Information about you it receives outside of the provision of services to us. We may automatically collect and receive your personal information when you visit the Sites, purchase our products, or otherwise interact with us. We use this information to improve the Sites and the products we offer. If a combination of information we collect does identify you as an individual, we will treat the combined information as personal information. The following are examples of how we automatically collect information through the Sites:

Cookies. Like many websites, the Sites use 'cookies', small data files stored on your computer's web browser, or other passive means of data collection. Cookies are used to personalize your visit, remember your preferences, help place your order or to enhance your shopping experience and online browsing. For more information about our use of cookies on this website, and more information about your choices regarding personalized advertising, please see the sections titled “Our use of cookies” and "Marketing and Interest-Based Advertising” below. You can adjust your web browser to accept or reject cookies; however, if you disable all cookies, some features of the Sites may not work as intended.

Pixel Tags. We use 'pixel tags' (small graphic images also called web beacons or clear gifs) or similar technologies to track information in the aggregate about your use of the Sites like the web pages you view, the links you click, and the time you spend on a page. We use this information to monitor the effectiveness of our advertising and marketing campaigns so we can learn how to best deliver your customer experience. We also use pixels to track our email campaigns to determine whether recipients opened the email and what links they clicked on from the email.

Embedded Scripts: An embedded script is programming code that is designed to collect information about your interactions with the Sites, such as the links you click on. The code is temporarily downloaded onto your device from our server or a third-party service provider, is active only while you are connected to a Site and is deactivated or deleted thereafter.

Analytics tools and aggregate data. The Sites use analytics tools such as Google Analytics and Adobe Analytics, web analytics services provided by Google, Inc. and Adobe, Inc., respectively. Google Analytics and Adobe Analytics use cookies to help the Sites analyze how you use the Sites. The information generated by the cookie about your use of the Sites (including your IP address) will be transmitted to and stored by Google and Adobe, respectively, in aggregate form. Google and Adobe may use this aggregated information in order to evaluate use of the sites, compile reports on Sites activity and other services relating to Sites activity and usage. You can learn more about how Google Analytics and how to opt out here: https://tools.google.com/dlpage/gaoptout. You can learn more about Adobe Analytics and how to opt out here: https://www.adobe.com/privacy/opt-out.html#customeruse.

Information Collected from Third Parties

If you connect or interact with us on third-party sites or applications such as social media platforms or other job or career sites, the third-party platform may send us your information such as your profile or resume information from that platform. The information collected and disclosed to us is controlled by the third-party platform and its terms and privacy policy or as you direct by adjusting your privacy settings on the third-party platform. By directing the third-party platform to share your information with us, you agree to our use of your information in accordance with this Privacy Policy.

How We Use Information

We use your information for the purposes of creating communities to keep you up to date with opportunities in our different departments and carrying out our application, recruitment, and employment processes and other business and commercial purposes which include:

Assessing your skills, qualifications and interests against our career opportunities and performing activities necessary for our employment, application and recruiting processes;
Verifying your information and carrying out reference checks (note that it is your responsibility to obtain consent from references before providing their personal information to us) and/or conducting background checks (where applicable);
Communications with you about employment or the recruitment process and/or your application(s), or informing you of other potential career opportunities at Talbots;
Creating and/or submitting reports as required under any local laws and/or regulations, providing accommodations, or otherwise complying with applicable laws, regulations, legal processes or governmental requests;
When requested by you, assisting you with obtaining an immigration visa or work permit or other employment-related requests;
Making improvements to Talbots application and/or recruitment process and the Services;
Protecting our legal rights or the rights, safety and property of Talbots, our users, applicants, candidates, employees or the public as required or permitted by law;

If you are offered and accept employment with Talbots, the information collected during the application and recruitment process will become part of your employment record.

How We Share Your Information

Except as described in this Privacy Policy, we will not share your personal information outside of our corporate family of companies without your consent. When appropriate, we may share your information as follows:

Talbots Corporate Family of Companies. Your information may be shared with our affiliates and subsidiaries, including in the U.S., Canada, and in other jurisdictions in which Talbots does business.
Current Employees. If you have been referred for a job at Talbots by a current Talbots employee, with your consent, we may inform that employee about the progress of your application and the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Talbots employee, we may disclose that information while consulting with that employee for feedback to you.
Service Providers. Talbots uses service providers acting on Talbots behalf to perform some of the activities described in this Privacy Policy or as necessary for us to provide the Service and business operations, including for the purposes of information verification / background checks.
Third Parties. We may sometimes be required to disclose your information to external third parties such as local authorities, courts, tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process. We will also share your personal information with third parties if we have your consent, or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of Talbots, our users, applicants, candidates, employees or the public or as otherwise required by law.
When you agree to receive information from third parties or request that we share your information. We will disclose your information to a third party (or parties) when you direct us to do so or you consent to the sharing, and your information will then be subject to the privacy policy and practices of that third party. For example, you may be presented with an opportunity to receive information or marketing offers from one or more third parties or to use an interactive feature or third-party application.
Successor Entities. We reserve the right to sell, rent, disclose or transfer your personal information to a successor entity in the event of a corporate merger, consolidation, sale of assets or other corporate changes respecting Talbots or our family of companies.

Our use of Cookies

We use cookies, pixel tags, web beacons or similar technologies to provide the functionality of our websites, as well as to help better understand the ways our website is used. Most web browsers automatically accept cookies. You can usually modify your browser settings to decline cookies but doing so may prevent you from accessing all functionality of the sites. If you are using our mobile application, you should modify the settings for the native browser on your device.

As described above, our Service Provider g8people operates this website, jobs.talbots.com on our behalf for the purposes of providing the Services, and is prohibited by contract from collecting, using selling or sharing information from you and about you in the course of providing the Service beyond that which is necessary to provide the Services. This website does not permit third parties to collect personal information through the Site concerning your online activities over time across different websites for purposes other than the provision of the Services.

Security

Talbots maintains reasonable and appropriate physical, administrative, and technical security measures to help protect your personal information. However, the security of information transmitted over the Internet is not guaranteed. We suggest you take steps to help protect the confidentiality of your information, such as: using complex passwords to secure your account, using a unique password for each site on which you have an account, and keeping your password confidential; keeping the operating system, anti-virus and other protections on your computer or mobile device up-to-date; sign out of your account when not using it; and contact us using the contact details below if you receive any suspicious mail, emails, phone calls or other communications purporting to be from Talbots.

Your Rights and Choices

You can choose not to give us personal information we request but in some cases, we will not be able to respond to your request without certain information. You may also contact us using the contact information listed at the end of this Privacy Policy to exercise any of your rights and choices, which include the following:

Update Your Information. You may view, update and correct your personal information by logging into your account or by contacting us using the contact information listed below.
Managing Your Account. You may update your account communication preferences and options by logging into your account or by contacting us using the contact information listed below.
Future Applications. Talbots may retain your information to consider you for other jobs at Talbots which you may be interested in the future. If you do not want us to retain your information, or want us to update it, please contact recruiting@talbots.com. Please note, however, that some information may be retained if required by law.

International Users

Talbots is based in the United States. Our Services and the Site are not targeted at individuals outside North America. If you are visiting the Site from outside Canada or the United States and provide us with personal information, please note that your personal information may be accessed or transferred, stored and processed by us or our affiliates in Canada and/or the United States. The data protection or privacy laws in Canada or the United States may be different than those in your country. By interacting with our Services, you are consenting to the transfer of your personal information to facilities located in Canada and/or the United States and understand that such information will be stored and processed in accordance with this Privacy Policy and U.S. and/or Canadian law, as applicable.

Links to Other Websites

We may provide links on the Site to third-party websites we think may be of interest to you. You can also choose to share with us information and content you maintain on third-party websites or share job opportunities through those websites, including plug-ins that link to social media sites such as Facebook, LinkedIn, Twitter, and Instagram. These websites are independent from Talbots and have their own separate terms of use and privacy policies. Talbots is not responsible for the privacy practices or content of such third-party websites. Whenever you click on links on the Site that take you to a third-party website, you will be subject to the third party's privacy policies. We recommend that you review the third-parties’ privacy polices before you visit these websites. You may also choose to sign up to receive customized job alerts based on your search criteria. This feature is provided by a third-party job aggregator site that can notify you of job opportunities at Talbots and other employers, based on your account settings and preferences or as you otherwise request. As with other third-party sites and services, you should carefully read the relevant terms and conditions and privacy policies for use of those services. To the extent you choose to share your personal information with Talbots through these third-party sites or services, we handle your information in accordance with this Privacy Policy. However, Talbots is not responsible for the privacy practices or content of those third-party sites.

Children’s Privacy

The Site is not intended for use by children under the age of 18. We do not knowingly collect or solicit any personal information from children under the age of 18 or knowingly allow such persons to register for an online account. Should we learn that someone under the age of 18 has provided any personal information to or on the Site, we will remove that information as soon as possible.

Notice to California Residents

Residents of California have certain privacy rights under state law regarding information a business collects and retains about them in the context of a current or former job, contracted position or application for employment. The below section describes these data rights and how residents of California can exercise them.

If you have questions about this Privacy Policy, including anything in this section for residents of California, or would like a printed copy of this Privacy Policy, please Contact Us at 1-800-TALBOTS (1-800-825-2687) or by email at Privacy@talbots.com. You may also print a copy of this Privacy Policy by selecting the “Print” button in your web browser.

Notice at Collection

Pursuant to Sections 1798.100(b) of the California Civil Code, job applicants, employees, owners, directors, officers, and contractors have a right to know, at or before the point of collection, what categories of their personal information Talbots will collect and the purposes for which the personal information will be used. For more information on our privacy practices, please refer to our Privacy Policy available at: jobs.talbots.com.

The table below outlines the information collected and used by Talbots in the context of your employment or potential employment. For any questions or comments about this Notice, please contact privacy@talbots.com.

Categories of personal information collected	Business or commercial purpose for which the data was collected	Length of time information is retained
Identifiers (such as name, date of birth, driver’s license number, Social Security number, telephone number, mailing address, email address, internet protocol address, and unique number assigned to identify the device used to access the website)	For our operational purposes; verifying information; providing analytic services; detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity and prosecuting those responsible for that activity; to communicate with you; to manage you and our workforce (including recruitment, appraisals, performance management, managing sick leave, processing payroll, managing benefits, and providing employment references). To the extent we collect sensitive personal information, such as social security number, we do so exclusively for the limited business purposes described above. We do not collect any sensitive personal information for the purpose of inferring characteristics about any consumer.	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Categories of personal information outlined in Section 1798.80(e) (such as name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, dependent data, or health insurance information)	For our operational purposes; verifying information; providing analytic services; detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity and prosecuting those responsible for that activity; to communicate with you; to manage you and our workforce (including recruitment, appraisals, performance management, managing sick leave, processing payroll, managing benefits, and providing employment references)	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Characteristics of protected class status under California or federal law (such as race, age, veteran’s or disability status as required by law)	To maintain benefits and respond to government reporting obligations in accordance with applicable law	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Internet or other electronic network activity (such as browsing history, browser type and version, search history, and other information regarding a consumer’s interaction with an internet website, including screen resolution, monitor color depth, operating system, JavaScript version, connection speed, device type used to access the brand website (i.e., computer or mobile device), application version, click path taken through the brand website, and other publicly available information, or information in electronic messages or any Talbots electronic systems or hardware)	For our operational purposes (including conducting our business, responding to discovery requests, investigations, audit requests, due diligence requests) and security purposes	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Audio, electronic, visual, or similar information (such as CCTV or conference video recordings or audio recorded conference calls)	For our operational and security purposes	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Professional or employment-related information (such as education history and employment information including your employment history, language skills and professional qualifications, other information included on your resume or CV)	For our operational purposes; performing services including maintaining or servicing accounts, verifying information, providing analytic services; detecting security incidents; protecting against malicious, deceptive, fraudulent or illegal activity and prosecuting those responsible for that activity	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations
Inferences drawn from any of the information identified above	We may utilize assessments designed to help identify employee strengths and opportunities for development	As long as necessary to accomplish the business purpose described in the previous column, and to comply with our legal obligations

We will retain the above Personal Information at least as long as necessary to accomplish the business purpose for which it was collected, comply with any laws or regulations, resolve disputes, and enforce our agreements.

Where we collect Personal Information about job applicants, employees, and their dependents in the context of a job application or employment relationship with Talbots, we do not sell such Personal Information for money or other valuable consideration, nor do we share such information with third parties for purposes of cross-contextual advertising.

YOUR Consumer data RIGHTS AND HOW TO EXERCISE THEM

Residents of California have certain rights under state law regarding Personal Information we collect and retain relating to current or former employees, contractors, or applicants for employment. Please see the information below for a summary of your rights, how to exercise your rights and the information we require in order to respond to your requests. Please note that we may ask for certain information to verify the request in accordance with applicable law.

Right to Know. You have the right to request that we disclose the categories of personal information we collected used, disclosed or sold about you; the purposes for which we collected, sold or disclosed that information; and the categories of third parties to whom we disclosed and/or sold such information about you in the last 12 months. Where we collect Personal Information about job applicants, employees, and their dependents in the context of a job application or employment relationship with Talbots, we do not sell such Personal Information for money or other valuable consideration, nor do we share such information with third parties for purposes of cross-contextual advertising, and we have not done so in the past 12 months. This information is provided above in the Notice of Collection.
You also have the right to be informed, at or before the point of collection, as to the categories of personal information to be collected and the purposes for which the categories of personal information shall be used.

RIGHT TO KNOW

Right to Correct. •You have the right to request that we correct inaccuracies in any of your personal information that we collected from you and retained, taking into account the nature of the personal data and the purposes of processing your data. To exercise your right to correct, you may view, update and correct your personal information by logging into your account or by contacting us using the methods provided on our Contact Us page. You will be required to provide certain information which we will use to verify your identify and your request.

RIGHT TO CORRECT

Right to Access. You have the right to request access to the personal information specific to you individually, that we collected, used, disclosed, and/or sold about you in the last 12 months. You also have the right to request that we provide to you a copy of the individual pieces of personal information we have collected about you in the last 12 months. To exercise your right to access, please log into your account to view this information. If you prefer, you may also reach out to us by using the methods provided on our Contact Us page. You will be required to provide certain information which we will use to verify your identify and your request.

RIGHT TO ACCESS

Right to Delete. You have the right to request that we delete personal information that we have collected about you which we have collected from you. Please note that certain exceptions apply to this right, such as when we must retain your information to comply with law or to protect our legal interest. We will retain a record of your employment with us, and your deletion request. If your information is to be retained for any other reason, we will notify you of any such exceptions as applicable to your request. To exercise this right, please log into your account and use the right to delete form provided. If you prefer, you may also reach out to us by using the methods provided on our Contact Us page. You will be required to provide certain information which we will use to verify your identify and your request.

RIGHT TO DELETE

Right to Opt-Out of Sale or sharing / Right to opt-out of processing for certain purposes. You have the right to opt-out or ask us not to sell or share your personal information. Please note we do not sell or share Personal Information collected in the employment context relating to current or former employees or contractors, or applicants for employment, nor do we collect or use sensitive personal information for any reasons other than the permissible business purposes set out in Cal. Civ. Code Sec. 1798.140(e) (2), (4), (5), and (8), and as authorized by regulations adopted by the California Privacy Protection Agency.
You also have rights regarding our collection and use of Personal Information as it relates to you as a customer or potential customer, including by visiting our website at www.talbots.com, or shopping at one of our retail stores. Our privacy practices regarding Personal Information collected in that context, and your choices, are described in the privacy policy posted at www.talbots.com/privacy.

Changes to this Policy

We may change this Privacy Policy at any time and may apply changes to previously collected information, as permitted by applicable law. We will post any changes to this Privacy Policy on the Site and will indicate the last updated date of the changes. Your continued use of the Site or Services covered by this Privacy Policy means you accept those changes as of the posted updated date.

Contact Information

If you have any questions about this Privacy Policy, please contact us. Talbots postal address is:

Talbots, Inc.

One Talbots Drive

Hingham, MA 02043

You can contact us by telephone at 1-800-TALBOTS (1-800-825-2687), Fax 1-800-438-9443, or by email at Privacy@talbots.com. Canadian customers should direct their inquiries to our Canadian Privacy Officer, who can be contacted using the contact information in this section or by email at Canada.Privacy.Officer@talbots.com.