Supervisor, Office Services

Job Number: 1696

Position Title: Supv Office Services

External Description:

Basic Purpose:

Responsible for supervising overall office support activities including the reception area, mail, procurement of services and supplies, and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Arranges for internal office moves and provides support services for office meetings. Provides support for other functional departments including procuring sales incentives and meeting services (i.e. food, room set up, etc.). Embraces and lives the Talbots culture as defined in the corporate values.

Principal Accountabilities:

• Manages the reception area to ensure building security and facilitate effective communications both internally and externally to maintain professional image. 
• Manages expense receipts in Oracle and supports senior leadership as a liaison with corporate accounting and corporate travel services.
• Supervises and coordinates overall administrative activities or the Office Services Department. 
• Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities.
• Develops, modifies and implements changes to the office procedures and practices to improve effectiveness and efficiency. 
• Negotiates the services and purchase of office supplies and furniture, office equipment, etc. with specific vendors for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Prepares agendas, correspondence, other reports, documents or statistical materials related to the functions of the department from drafts, notes or brief instructions. 
• Oversees and manages the relationship with the cleaning services, vendors and their staff. Maintains a Material Safety Database listing on all products to ensure safety of all Talbots employees in center. 
• Supervises the maintenance of office and building equipment, including copier, fax machine, Generator, HVAC, UPS, etc.
• Responsible for the facilities day-to-day operations (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the department, cube problems, etc.) 
• Coordinates and leads the effort to procure incentives and recognition for the contact center operation under the direction of the Vice-President of Customer Service and the Senior Leadership Team.
• Participates as needed in special department projects.

Knowledge / Experience / Education:

• Strong interpersonal and communication skills
• History of successful supervisory experience 
• Oracle and MS Office competency in practical application
• Vendor negotiations experience
• Great organizational and project management skills
• Event planning and coordinating
• Creative and innovative approach to problem solving
• Track record of success in finding operational efficiencies 
• Professional appearance and manner

 

City:

State:

Community / Marketing Title: Supervisor, Office Services

Company Profile:

Talbots is a leading omni-channel specialty retailer of women's clothing, shoes and accessories. Established in 1947, the company is known for modern classic style that's both timeless and timely, fine quality craftsmanship and gracious service. At Talbots relationships are the key to our business, we hire individuals who bring new ideas to the table, understand smart risk taking and  can enhance an already thriving culture.  With a commitment to offer modern classic style for every body type, through a  full range of sizes, inclusive to every woman in your life.

EEO Employer Verbiage:

Talbots is an equal opportunity employer and welcomes applications from diverse candidates. Hiring decisions are based upon a candidate's qualifications as they relate to the requirements of the position under consideration and are made without regard to race, sex, national origin, color, age, disability, veteran status, pregnancy, sexual orientation, religion, or any other category protected by applicable law. Talbots is committed to providing reasonable accommodations for job applicants with disabilities. If you require an accommodation to perform the essential duties of the position you are seeking or to participate in the application process please contact recruiting@talbots.com. Talbots will make reasonable accommodations for otherwise qualified applicants or employees, unless such accommodations would impose an undue hardship on the operations of the Company’s business.

PositionType_Description: Full Time

Location_formattedLocationLong: Knoxville, Tennessee US